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Post# A392432

Department Assistant (Shanghai)

Posted On: Monday, 08 February, 2021
Updated On: Monday, 08 February, 2021
Reply to: (Use contact form below)

Departement admin support
Assist R&D Lead / Group leaders in creating and maintaining an engaging working atmosphere and effective working environment. A proactive player for stimulating positive EES
Assist purchasing request orders approval process in department and responsible for approved PO processing
Coordinate with office management team to ensure/maintain the nice working environment provided to the staff
Overseas visitors travel arrangement, incl. high level visitors (invitation letter for visa, meeting arrangement, transportation arrangement)
Regularly update on organization chart and department distribution list
Monthly stationary order
R&D Lead management secretary support
Calendar management
Reimbursement claims - Submit the daily / travel expense claims in terms of company policy
Travel arrangement (hotel, transportation, meetings) -Based on company travel policy & directors’ travel itineraries;
Quarterly employee survey deep dive facilitate
Other ad hoc. assignment from R&D Leader
Conference/Event support
Department regular meetings coordination
offsite / Town hall meeting / Annual dinner / event organization support
External delegations' visiting (PR related) support
Other internal & external meetings support per requested
To succeed in this role, you should have the following skills and experience

· Bachelor degree

· No limitation on major
· Good team work and communication skills
· Good English capability
· Proficient in using Microsoft softwares
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